CARLI News September 28, 2017

Register Now for the CARLI Annual Meeting and Directors′ Meeting

Registration is open for the 2017 CARLI Annual Meeting to be held Friday, November 17 at the I Hotel and Conference Center in Champaign. Staff at any CARLI member library are invited to attend. 

Space is limited. Register by Thursday, November 9 if you would like to attend. 

A meeting of the CARLI Library Directors will precede the Annual Meeting. Directors should register for this meeting if they are planning to attend.

A separate registration is required for each meeting.

A special room rate of $139 has been arranged at the I-Hotel and Conference Center for those who are planning to travel to Champaign on Thursday, November 16. This room block is only available until October 16. Please book your rooms as soon as possible if you are planning to stay overnight in Champaign. To make reservations, contact the I-Hotel directly at 217-819-5000. Use the Reservation Code CARLI17 when making your reservation.

Mary Burkee Retires from CARLI

CARLI Senior Program Coordinator for E-resources, Mary Burkee, will retire from CARLI on September 29. Mary is retiring after many years of service to the library community as a part of CARLI, ILCSO, and the University of Illinois at Urbana-Champaign. We wish her many years of happy, healthy retirement.

Calendar Year 2018 Selection System

CARLI staff are hard at work with our calendar year vendors and are planning to open the CY18 selection system on October 9th. As in the past, pricing and renewal commitments for our three journal bundles with Sage, Springer and Wiley, will be managed directly with the libraries outside of the selection system and CARLI staff will add these commitments to the system after it closes on or about November 1st.  

Our current agreement with AAAS for the Science titles is ending and we are in negotiations on a new agreement. We will provide updates on those negotiations as they progress. 

As a result of the Springer-Nature renewal, significant changes are taking place with our agreements for the Springer and Nature content. Current subscribers will receive a message next week with more information about those changes.   

Try-It! Illinois

The Illinois State Library has recently announced the Try-It! Illinois database trial program will return on October 1 and run through November 30. To obtain your login and password, visit Try-It! Illinois. You can see a list of the products available for trial through Try-It! Illinois that are included in CARLI license agreements here.

Gale has created a trial site and you can link to it from the product list on the Try-It! Illinois site. Of the Gale products available for trial, CARLI currently offers the following titles: Academic OneFile, Gale Interactive: Chemistry, Gale Interactive: Human Anatomy, and Gale Researcher. If you are interested in adding any of these products to your CARLI subscriptions, please send a note to .

Last Copy Program

The CARLI Last Copy Program has accepted last copies of monographs for several years now with over 2100 submissions during FY17. In response to questions about expanding the program, CARLI is asking members if they would be willing to accept non-print last copy materials into their collections. 
If you have questions or are willing to accept non-print materials as last copies, please send a message to .  
Reviewing submissions does not mean that your institution must accept an item. Your institution may identify the types of materials that it would be willing to review and retain as the last copy for the consortium.  
Possible formats:

  • VHS Tape
  • Beta Tape
  • Videodisc
  • DVD
  • Blu-Ray
  • Microfilm
  • Microfiche
  • Microcard
  • LPs (musical or spoken word)
  • Cassette Tape (musical or spoken word)
  • Compact Discs
  • 8-Track
  • Other – please identify 

Please review the requirements for institutions that accept an item as a Last Copy and contact us if you are interested in participating. 

Open Textbook Network and Open Educational Resources at CARLI: An Update

CARLI officially joined the Open Textbook Network (OTN) in June 2017. To support participation in the OTN, the CARLI Board of Directors has approved a charge for an Open Educational Resources Task Force (OERTF).  

The task force is comprised of System Leaders (attendees of the Open Textbook Network Summer Institute) and staff from CARLI members already using OERs.

The members of the task force are:

  • Anne Shelley, Chair, Illinois State University
  • Annette Alvarado, Loyola University Chicago
  • Anne Chernaik, College of Lake County
  • Chris Diaz, Northwestern University
  • Kathy Ladell, Northern Illinois University
  • Elizabeth Nelson, McHenry County College
  • Susan Shultz, DePaul University
  • Janet Swatscheno, University of Illinois at Urbana-Champaign
  • Linda Zellmer, Western Illinois University

In addition to supporting CARLI′s participation in the Open Textbook Network, the task force will encourage cooperation and collaboration on open education resources, and will identify and develop materials about OERs for libraries′ use with their institutions. This work will include the planning and delivery of statewide training about OERs, the creation of an ″Open Illinois″ CARLI initiative, and the development of web resources related to Open Educational Resources.

The ″Open Illinois″ concept is intended to unite action and thought around OERs in CARLI and to keep discussion focused around the topic of OERs broadly. So far, in addition to the membership in the OTN, the OERTF has sketched out the need for:

  • A CARLI Open Illinois website
  • Training for CARLI library staff members
  • Conversation and education

The OERTF members are developing local institutional training so that they will be able to provide quality training opportunities for CARLI library staff members, sharing resources and processes that have worked in their local environment. They are planning to have resources available to the membership by early 2018. In-person, train-the-trainer workshops from the Open Textbook Network will be available the week of April 23, 2018. CARLI will be sharing more about this training soon.

CARLI staff and task force members will be presenting a program at the Illinois Library Association′s Annual Conference on October 11 with the intent of increasing awareness and gaining feedback about needs and expectations.

If your organization has open educational resources that you would like to contribute to the Open Illinois website (currently under development), please send those to Elizabeth Clarage via

Watch this newsletter for future updates!

Open Educational Resources: Member Survey

The OER Task Force is seeking information from staff at CARLI member libraries about what your institutions are currently doing regarding the use of open educational resources for teaching and learning. We encourage all CARLI members to complete the survey, even if your institution does not currently use or plan to use open educational resources so that we have an accurate representation of the entire consortium. Please share this survey with others within your library as multiple responses per institution are welcome. 

CARLI plans to share information gathered with its members including at the CARLI Update during the Illinois Library Association Annual Conference.
If you have any questions, please contact .

Recent Additions to CARLI Digital Collections

These three collections were all recently published in CARLI Digital Collections: 

  • Allen Aryault Green Photograph Collection (Knox College). A collection of black and white photographs from the late 1890s to about 1910 created as contact prints from glass plate negatives. Many of the photographs illustrated books Green wrote. Green took pictures of neighbors, friends and family, goings-on in the city of Galesburg, and landscapes in the now vanished coal mining town of Etherley, Illinois.
  • Nicolas de Finiels Manuscript (Southern Illinois University Edwardsville). This collection contains the French language manuscript of Nicolas de Finiels, who wrote An Account of Upper Louisiana describing Louisiana and Mississippi River Valley culture in the 1790s. Also included is a full translation of the manuscript by Carl J. Ekberg and William E. Foley.
  • Richard J. Daley Era Photographs (University of Illinois at Chicago). The Richard J. Daley Era Photographs collection contains approximately 13,000 photographs that depict the life and career of Mayor Daley, including images of his family as well as local, national, and international political associates and contemporaries.

Visit CARLI Digital Collections for more information.

 Learn more about becoming part of CARLI Digital Collections and using CONTENTdm.

CARLI’s ProQuest Ebooks (formerly EBL Titles): On-Campus Access

With the change to the new ProQuest Ebook Central platform in June 2017, CARLI member libraries can now provide anonymous and guest access for on campus users. While browsing material within the collection, those on campus do not need to log in. 

If you would like to set this up for your institution, please  and provide your campus IPs.

ILDS Holiday Closure Survey

It is time once again to collect the dates that your location will be closed for the upcoming holiday season. Please complete the survey no later than October 5 so that there is ample time for us to share this information with the delivery vendor.
If you have any questions or concerns regarding ILDS, please send an email .

Preservation Tip: Communicating the Value of Preservation

Melanie Schoenborn, Southern Illinois University Edwardsville

If you′ve followed along for the past three years, the CARLI Preservation Committee′s motto could be considered ″Slow and steady wins the Preservation Race″! In response to the results from the 2015 CARLI Preservation Survey, the Preservation Committee has focused its resources on the explicit needs of CARLI members with annual projects about Audiovisual Preservation, and Disaster Planning. This year, the Committee will focus our efforts on Communicating the Value of Preservation.

Starting in October, members of the Preservation Committee will be sharing preservation articles on communication, training and/or funding for the following topics: environmental monitoring, disaster preparedness, library staff, student workers, users, facilities personnel, library administrators, other institutions, finances for preservation, and the CARLI Last Copy Program. These individual articles will be added to the Communicating the Value of Preservation page throughout the year as a single point of reference.

Other Library News

WIU Librarian Wins Distinguished Service Award

Western Illinois University Associate Professor of Libraries Linda Zellmer has been chosen as the 2017 recipient of the Mary B. Ansari Distinguished Service Award from the Geoscience Information Society (GSIS). 

The award recognizes significant contributions to the field of geoscience information, and will be presented at the GSIS luncheon during the organization's annual meeting in Seattle, WA in October.  

Zellmer has been the government information and data services librarian at WIU since 2008, and she serves as the Libraries' liaison to several science departments on campus.

Upcoming CARLI Events and Meetings

Important Dates 

November 17           CARLI Governing Directors Meeting, I-Hotel Conference Center, Champaign
November 17           CARLI Annual Meeting, I-Hotel Conference Center, Champaign
November 23-24      CARLI Office Closed for Thanksgiving

Forums, Workshops and Training

October 5                 New I-Share Libraries: MFHD Workshop Part 1
October 6                 New I-Share Libraries: MFHD Workshop Part 2
October 17               Demystifying the Process: Getting Your Article Published, Directors Webinar Series

November 1             Directors Webinar Series: Current Copyright Issues
November 2             New I-Share Libraries: Data Review Training


October 2                  Public Services Committee
October 4                  Technical Services Committee
October 9                  Instruction Committee
October 11                Commercial Products Committee
October 11                Created Content Committee
October 16                Preservation Committee
October 18                Resource Sharing Committee
October 20                SFX Systems Committee
October 31                Collection Management Committee

November 1              Technical Services Committee
November 8              SFX Systems Committee
November 8              Created Content Committee
November 8              Commercial Products Committee
November 13            Preservation Committee
November 13            Instruction Committee
November 15            Resource Sharing Committee
November 27            CARLI Executive Committee 
November 30            Collection Management Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . Subscribe to CARLI email lists to receive the latest news on topics of interest to you.