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Graduate Assistantship - CARLI

Wednesday, June 19, 2019 - 4:01pm

The Consortium of Academic and Research Libraries in Illinois (CARLI) is seeking a Graduate Assistant (GA) to support activities related to a major project involving the migration of 91 of its member libraries from Voyager to Ex Libris Alma/Primo VE. The GA will work closely with CARLI staff members as well as staff at member institutions. More about the CARLI Office can be found here. CARLI’s membership roster can be found here.

Information about tuition wavers


  • Under the direction of CARLI’s professional staff, perform tasks related to the I-Share Alma/Primo VE migration. Tasks are expected to include working with Voyager and/or Alma data, data and software testing and review, and assisting with setup for Alma and Primo VE training. Work may include direct contact with CARLI member library staff via email or phone. This position does not entail providing direct customer service to library users.
  • Other duties as assigned



Bachelor’s Degree or international equivalent and current enrollment in a graduate program in the University of Illinois School of Information Sciences



  • Admission to or enrollment in the LIS degree program in the University of Illinois School of Information Sciences 
  • Excellent written and oral English communication skills
  • Competency in using common software products including, MS Word, Excel, Outlook, and PowerPoint
  • A successful candidate will be detail-oriented and self-motivated 


  • Experience working in an academic library
  • Experience or interest in working with library consortia and library management systems
  • Experience working with library metadata and/or resource sharing
  • Experience creating and editing web pages

Compensation and hours

  • Compensation: $1,976.44/month;  $17,788/annually
  • Hours per week:    20 hours
  • Job duration:    August 16, 2019 – May 15, 2020

Deadline to apply

August 1, 2019, 5 p.m.

To ensure full consideration, applications must be received by the deadline; applicants may be interviewed before the closing date.


Résumé and cover letter (electronically only).

Apply to

Anne Craig
Senior Director



Consortium of Academic and Research Libraries in Illinois
100 Trade Centre Drive, Suite 303
Champaign, IL 61820

  • Work will be carried out between the hours of 8a.m. and 5p.m., Monday-Friday, onsite at the CARLI Office unless prior arrangements have been made.
  • The CARLI Office is on the CUMTD bus line (Yellow and Brown Routes). Free parking is available onsite.

Senior Electronic Resources Coordinator - CARLI

Wednesday, June 19, 2019 - 8:42am

The University System Office seeks a Senior Electronic Resources Coordinator. The University of Illinois System Office unit supports the Consortium of Academic and Research Libraries in Illinois (CARLI) and provides statewide digital/electronic information and database products and services to more than 800,000 students, faculty, and staff in over 120 higher education institutions located throughout Illinois. In support of CARLI’s mission, the Senior Electronic Resources Coordinator provides technical services, coordination and assistance to participating institutions. Additional responsibilities include:

  • Full responsibility for establishing and maintaining participant access services for all vendor-based/hosted products under license to CARLI.
  • Working cooperatively with appropriate CARLI staff, develops and maintains the CARLI Database Brokering Selection System and in making database offers available to members through the selection system. Serves as primary contact with consultants on major projects related to the Database Brokering Selection System and the electronic resources program.
  • Working cooperatively with appropriate CARLI staff, is responsible for developing and maintaining CARLI participants information, including institutional contacts, IP addresses, web-based links, technical data associated required for access to vendor services and resources.
  • Manages all requests for vendor technical service needs and queries.
  • Acts as primary contact to resolve access and service problems, including contacting vendors and coordinating with participants, as needed.
  • Administers and coordinates development and maintenance of the CARLI web site related to electronic resources, in consultation with the CARLI Webmaster and other appropriate staff in CARLI.
  • Working cooperatively with appropriate CARLI staff, maintains all CARLI e-mail distribution groups which are related to the electronic resources program.
  • Develops and maintains a comprehensive statistics/reporting program related to the electronic resources program; prepares various detail and summary reports for dissemination to member institutions and the CARLI Board of Directors.
  • Assists in the development and preparation of CARLI reports and information related to the electronic resources program, which are needed for public information/public relations regarding CARLI.
  • Provides primary back-up for the Director of Electronic Resources on the development and preparation of RFPs and related purchase documents for acquisition of electronic resources and services offered through CARLI.
  • Coordinates participant training for selected CARLI resources. Serves as staff liaison to the CARLI Commercial Products Committee and/or its subcommittees and task forces, as directed by the Director if Electronic Resources.
  • Maintains and documents complex processes related to e-resource license agreements and services to member libraries.
  • Full responsibility for obtaining and compiling annual FTE data for use in all license agreements.
  • Performs other duties appropriate for a Senior Electronic Resources Coordinator. 



Bachelor's degree.


Master’s degree in Library and Information Science or pertinent field.



Three years of relevant technical or professional work experience.


  • Experience in developing reports and statistics. Library or publisher work experience. Technical experience with system or network administration.
  • Experience in a consortial library resource sharing environment. Experience with library vendor database products and services. Experience in performing
  • marketing, public relations, and communications functions. 

Knowledge, Skills, and Abilities

  • Proficiency in Microsoft Excel and/or Access.
  • Strong creative and problem-solving skills.
  • Excellent verbal and written communications skills to effectively interact with University and departmental officials/staff.
  • Strong organizational skills and attention to detail.
  • Excellent problem-solving skills to address difficult, complex issues.
  • Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
  • Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments.
  • Ability to travel 5% of time. 


This is a full-time Civil Service Program Coordinator position appointed on a 12 month service basis. The expected start date is as soon as possible after July 9, 2019.  Salary is commensurate with experience. 


Applications must be received by July 9, 2019. Apply for this position using the “Apply for Position” link below.  If you have not applied before, you must create your candidate profile at  If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” link below. Applications not submitted through this website will not be considered. For further information about this specific position, contact System Human Resource Services (217) 333-2600 or .  For questions about the application process, please contact 217-333-2137. 

The System Office conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act. 

The System Office is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The System Offices welcome applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.

Apply for this position.

Alma and Primo VE Project updates: Week of 6/10/2019

Tuesday, June 18, 2019 - 5:33pm

For a collated list, please review the Weekly highlights of the Alma and Primo VE project page.

  • CARLI Office:
    • Posted and announced the "Link Resolver Data Migration: Preparing Your Data" webinar and the "Introduction to the P2E Process" webinars posted under the "Alma & Primo VE Resources" section on the CARLI Alma & Primo VE webpage.
      • Uploaded a copy of each library's P2E worksheet to Box.
      • Uploaded link resolver data migration file to Box for library's who indicated they use EBSCO or OCLC Link Resolvers.
    • Posted and announced the online version of the Migration form and PDF worksheet version.
      • As part of the migration process from Voyager to Alma, there are a number of questions that each library must answer so Ex Libris can properly process each institution's data. The Migration form gathers the answers to the first set of those questions.
  • Vanguard Libraries:
    • The Vanguard libraries are preparing to transition from the Vanguard phase to the Full Test phase, with the formal Vanguard phase ending on June 27th.
      • After June 27th, the Vanguards will continue to test the data in their Alma environments, work on testing third party product integrations, and test resource sharing workflows.
    • Began watching the Alma Implementation Training video series.
  • All I-Share Libraries:
  • Your library's current tasks:
    • Due July 9, 2019: P2E
      Your Alma/Primo VE contact will upload a copy of the P2E worksheet to Box.
      • This webinar introduces the P2E process, explains how the electronic locations you have identified and future decisions you will make for your migration form determine how your P2E file processes, as well as introduces how to use the P2E report(s) placed in your Box folder to create your P2E file.
      • Watch the "Introduction to the P2E Process" webinar posted under the "Alma & Primo VE Resources" section on the CARLI Alma & Primo VE webpage.
    • Due July 23, 2019:  Locations spreadsheet
      Your Alma/Primo VE contact will upload a copy of the locations spreadsheet to Box to map all of your Voyager locations to Alma locations.
    • Due July 23, 2019: Migration Form
      Your Alma/Primo VE contact will fill out the online version of the Migration Form libraries and submit it to CARLI.
      • Because this form is lengthy, you can use the PDF version for downloading and printing to help collect your answers prior to filling out the form.
    • Due July 23, 2019: Link Resolver Migration
      If your library uses a link resolver, watch the "Link Resolver Data Migration: Preparing Your Data" webinar posted under the "Alma & Primo VE Resources" section on the CARLI Alma & Primo VE webpage.
      • If your library uses SFX, review the Alma and SFX: Getting ready for migration guide on the CARLI website, and review your active targets/collections.
      • If your library uses ProQuest 360, there are some reports you will need to run and some documentation you will need to review.
      • If your library uses EBSCO Full Text Finder and OCLC World Share license manager CARLI Staff have placed an Excel file called “XXX_LR_to_Alma_Activations.xlsx” in your CARLI folder.
         “XXX” stands for your libraries’ three letter I-Share code.
      • If your library does not currently use a link resolver, this task does not apply to you.
  • CARLI is hosting weekly Alma/Primo VE Migration Office Hours.
    Staff at your library can plan to join the call as schedules permit; the sessions will be recorded. Details for each call are listed on the CARLI event calendar.

As always, you can contact with any comments or questions.

    CARLI Executive Committee

    Monday, June 17, 2019 - 11:13am

    CARLI Executive Committee

    Monday, June 17, 2019 - 11:11am

    CARLI Executive Committee

    Monday, June 17, 2019 - 11:10am

    CARLI Executive Committee

    Monday, June 17, 2019 - 11:09am

    CARLI Board of Directors

    Monday, June 17, 2019 - 11:05am

    CARLI Office, Champaign

    CARLI Board of Directors

    Monday, June 17, 2019 - 11:03am

    CARLI Office, Champaign

    CARLI Board of Directors

    Monday, June 17, 2019 - 11:00am

    CARLI Office, Champaign